Privacy Policy

The Cupcake Run (“we,” “our,” “us”) respects your privacy and is committed to protecting the personal information you share with us when visiting our website, registering for our event, or engaging with our community.

This Privacy Policy explains how we collect, use, store, and protect your personal information. By using cupcakerun.ca, you agree to the practices described in this policy.

INFORMATION WE COLLECT

When you visit our website or participate in the Cupcake Run, we may collect:

• Personal Information: such as your name, email address, phone number, mailing address, emergency contact information, and payment details when registering for the run or making a donation.
• Event Participation Data: race category, team information, results, and event photos.
• Technical Information: such as your IP address, browser type, operating system, and how you use our site (via cookies and analytics tools).
• Volunteering Details: if you sign up to volunteer, we may collect your availability, role preferences, and contact details.

HOW WE USE YOUR INFORMATION

We use your information to:

• Process registrations, payments, and donations.
• Communicate important event details, updates, and reminders.
• Improve the website and enhance your experience.
• Share race results and event photos.
• Comply with legal, regulatory, and reporting requirements.

We will never sell your personal information to third parties.

SHARING OF INFORMATION

We may share your information only with:

• Event partners and service providers who help us operate the event (e.g., timing companies, payment processors, email providers).
• Charitable partners such as Erica’s Wish Blanket Program and POGO (Pediatric Oncology Group of Ontario) when donations are directed to them.
• Legal authorities, if required by law.

All partners are required to safeguard your information and use it only for event-related purposes.

COOKIES & ANALYTICS

Our website may use cookies and similar technologies to:

• Track website usage and performance.
• Remember your preferences.
• Improve user experience.

You can disable cookies through your browser settings, but some features of our site may not function properly without them.

DATA SECURITY 

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. However, no method of online transmission is 100% secure, and we cannot guarantee absolute security.

THIRD PARTY LINKS

Our website may include links to external sites. We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies.

CONTACT US 

If you have questions about this Privacy Policy or how your information is handled, please contact us:

📧 sue@cupcakerun.ca
🌐 cupcakerun.ca